Office Administrator

We are currently seeking a motivated individual to join our team as a Office Adminstrator in GdaƄsk, Poland. This role is essential to the agile and economically efficient working office. We are looking for a dedicated professional to strengthen our team and lead their development.


  • verify the correctness and save invoices, payrolls, and bills for mandate contracts in accordance with the adopted system,
  • prepare packages with transfers and monitor deadlines for their execution,
  • prepare accounting and HR documentation for the accounting office at the end of the month, including invoices issued, invoices received, attendance lists, and leave requests,
  • monitor payment deadlines of issued invoices and send reminders,
  • reconcile payment cards with accounting documents, and charge cards for technicians,
  • prepare documentation at the request of superiors, ensuring the proper circulation and organization of documents within the company,
  • handle interactions with officials,
  • provide support in managing subcontractors,
  • edit letters, prepare summaries, and generate reports,
  • Support during the creation of project documentation.

Our Expectations:

  • positive and responsible attitude towards work,
  • excellent organizational skills and the ability to work under time pressure,
  • very good knowledge of the English language,
  • driving license B,
  • creativity and ingenuity in approaching duties and tasks,
  • ability to operate a computer, with proficiency in MS Office and Sharepoint.

Nice to Have:

  • experience in office work, particularly within the offshore wind or wind industry.

We Offer:

  • stable employment in a dynamically developing company with international presence,
  • full-time employment contract,
  • competitive salary,
  • tools and training necessary for performing duties,
  • highest standards of work, fostering a friendly, professional, and respectful atmosphere with a commitment to health and safety excellence.

To apply, please send your CV to career@ventum-offshore.com. We will contact selected candidates to discuss this exciting opportunity further.